Making the switch from a legacy system to a digital communications solution is relatively stress-free. What matters most is that you make the right choice for your business’ needs.
There are two principal options to choose from:
- VoIP: For companies who want to buy a whole new business phone system (I.e., a hosted PBX system)
- SIP: For companies who want to keep their on-premises phone system
Voice over Internet Protocol (VoIP) allows users to make calls and transfer data over an internet connection rather than a landline or mobile network. It converts audio signals into digital signals (data packets) which are then sent to the receiver over the internet, all in the space of milliseconds.
All users need is an internet-enabled smart device (like a computer or softphone) and a stable internet connection to make calls from anywhere, anytime.
Whereas traditional systems have severe limitations as to the devices they can operate on, there are a range of devices that support VoIP communications. These devices include computers, laptops, softphones, and traditional phones connected to an ATA (analog telephone adapter).
In the wake of broadband, internet protocols have exploded in popularity amongst consumers and businesses alike. The VoIP phone system looks set to completely replace the traditional phone system, which is hardly surprising when you take a look at the benefits of VoIP.
The number of devices that support internet calling is a serious advantage, but it is far from the only one:
VoIP boasts both initial and long-term cost-effectiveness. Because connections are made over a VoIP network system rather than copper wiring, it negates the need for businesses to purchase a high quantity of individual telephone lines. This saves startups a significant amount of money, especially when service providers like 8x8 offer their services to help get businesses up-and-running efficiently.
When it comes to long-term value, VoIP telephony solutions incur significantly lower costs thanks to unlimited long-distance calling, domestic calling, business SMS, and other features.
All you need is a stable internet connection to get flawless sound quality on your calls. With most businesses already prioritizing bandwidth, call quality is usually the same, if not even better, than what a traditional landline service can provide.
As long as you have a broadband internet connection, there are no geographical limitations to a VoIP service. There’s no need to install new lines or liaise with providers to transfer numbers to new locations at high costs.
Naturally, this flexibility has empowered businesses to expand to different geographical markets and explore remote working opportunities with ease.
IP solutions were created with scaling and future-proofing in mind. There’s no need to install new physical lines and you can add new users in minutes, making expansion much more feasible for small businesses.
Because legacy systems operate over physical phone lines, they are much more vulnerable to hardware malfunctions or natural disasters. On the other hand, VoIP connections are operated by a third-party provider in a hosted location, meaning that you can access your data in the event of a disaster as long as you have an internet-connected device.
Hosted IP PBX solutions like 8x8 offer a range of business telephony features that grant businesses increased agency over their internal and external communications. These features either come included with your subscription or can be added on as and when you need them.
Here are just a few of the best:
- Auto attendants
- Dynamic caller ID
- Extensions
- Call waiting, transfer, and recording
- Unified communications
- International call forwarding
- Call analytics
- And more
Session Initiation Protocol (SIP) is one of the possible application-layer protocols used for VoIP communications. Essentially, it is a set of rules that allows you to initiate, define, and terminate data and voice transfers over an internet connection. SIP trunking is the method of using your pre-existing PBX system to facilitate this connection.
SIP trunking is an increasingly popular alternative to traditional telephony systems, for businesses wishing to keep their on-premises hardware. Because it uses virtual lines rather than physical lines, it is a flexible solution for small and large companies alike.
Businesses with complex PBX systems and high call volumes, like customer support or outbound call centers, are particularly suited to SIP and SIP trunking services.
Many of the advantages we gave for using VoIP-based telephony solutions naturally apply to SIP trunking, too. However, there are a few extra benefits of using an on-premises PBX solution with SIP trunking.
- Cost savings - Allows companies with complex systems and applications to consolidate technologies for unified communications.
- Higher security - All of your data is stored on your on-premises, centralized system, rather than a hosted location supplied by your provider. This grants you increased security options and more control over your sensitive data.
- Multimedia communications - SIP trunking allows you to transmit voice, video, and text data.
- Advanced cloud application integration capabilities - Many providers, like 8x8, also offer built-in business application and software integrations.
Here are some key questions to ask yourself before making the switch:
- Do I want to invest in a whole new phone system or keep my current setup?
- Can my current bandwidth support VoIP, or do I need to change providers?
- Will I be making a lot of international calls?
- Can I support the additional security requirements?
- What features are the most important for my business’ needs?